Position Summary:

Provides general administrative and clerical assistance to the executive administration of the Harbor Light System.

Essential Responsibilities:

• Manage the schedule, calendar, and select communications of the Executive Director
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
• Process and distribute confidential and sensitive documents
• Receive, sort, file and retrieve forms, correspondence and documents
• Prepare and format correspondence and reports
• Perform various clerical duties using Microsoft Office software including Word, Excel, Power Point, and Publisher
• Assist in the coordination and execution of Harbor Light system-wide events
• Compiles and formats analytical and informational reports
• Maintains confidential data bases, spread sheets, and dashboards
• Maintain various records and documents for company executive(s)
• Draft, review and send communications on behalf of company executive(s)
• Maintains strict confidence in regards to information and protects operations by keeping information confidential
• Take minutes at Advisory Council meetings

Qualifications:

• Excellent written and verbal communication skills
• Highly organized
• Strong time-management skills with the ability to multitask
• Ability to pay attention to detail
• Must possess the ability to work independently
• T.B Test and police clearance required

Education/Experience:

• Must possess a high school diploma or equivalent
• Two years of experience in clerical work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position

Computer Skills:

• Must possess advanced Microsoft Office software skills

Certificates and Licenses:

• Valid State of Michigan Driver License and approval of Salvation Army
• Microsoft Office Specialist Certification preferred.

Physical Demands:

• Ability to lift 10 pounds
• Frequent sitting for long periods of time.
• Capability to visually inspect packages, equipment, and fixtures, as well as observe people and events
• The ability to hear and understand information and ideas presented through spoken words and sentences.
• Ability to use a computer keyboard and or handwrite.
• Capability to use standard office machines like copiers and fax machines.